SharePoint Online Storage Optimization
Storage is cheap–until it isn’t. Forgotten SharePoint sites, outdated content, and inactive folders quietly eat storage capacity and push you toward storage limits. 1Security shows where content lives, who can access it, and where exposure exists–so you can cut risk and avoid unnecessary storage spend.
What is the challenge?
Doing It with 1Security
Bring order to SharePoint’s forgotten corners. 1Security reveals what’s stored, what’s shared, and what’s silently wasting space–so you can cut costs, reduce risk, and stay within storage limits confidently.
Map storage by sensitivity
Correlate sensitivity labels, access paths, and activity signals to reveal where critical or redundant content resides.
Detect orphaned sites
Find inactive or abandoned SharePoint sites linked to departed users, flag them for review, and guide admins in securing or archiving sensitive data safely.
Expose risky shares
Identify broad links and external users that unnecessarily expose content, so admins can reduce risk and clean up safely.
Track usage trends
Track usage trends – Monitor permission and activity signals to highlight inactive projects and candidates for archival.
Automate cleanup workflows
Use automations for risky link removal and guest lifecycle management, and provide evidence for informed retention decisions.
Prove compliance
Export time-stamped evidence of key changes and actions to support internal reviews and external audits.
Save costs safely
Optimize storage by targeting redundant data and inactive sites, freeing additional storage space without risking compliance.
Solving It with Other Methods
Most organizations try to optimize storage manually or rely on the SharePoint admin center. These efforts show how much storage exists–but not which files or users matter, what can and what might be removed. Without full storage management visibility, costs rise and storage limits hit faster than expected.
Why SharePoint Online Storage Optimization Matters?
1Security unifies visibility into where SharePoint content lives, who can access it, and where sensitive exposure exists–connecting governance, compliance, and operational efficiency. It turns cluttered SharePoint Online environments into governed systems where available storage, security, and budgets stay balanced.
"Before 1Security, cleanup meant guesswork and spreadsheets. Now, we instantly see which sites are inactive or risky and where to focus cleanup."
IT Administrator, Global Manufacturing Group"We recovered hundreds of gigabytes of redundant data without touching active sites. 1Security showed exactly what was safe to archive."
Cloud Infrastructure Manager, Healthcare Provider"With 1Security’s reports, we finally see which areas hold redundant or sensitive content–so we can target cleanup and make better budget decisions."
Head of IT Governance, Financial ServicesWho Benefits Most?
1Security supports organizations of all sizes — from highly regulated industries to fast-growing mid-size firms.
Works seamlessly with your ecosystem
1Security connects natively with the tools you already use — giving you full visibility and control without adding complexity.
Frequently asked questions
Everything you need to know about the product.
How does 1Security help optimize SharePoint storage?
1Security gives Microsoft 365 admins full visibility into SharePoint Online storage usage–showing which data, files, or sites can be archived to cut storage costs safely.
Is any data ever deleted automatically?
No. 1Security doesn’t remove files by itself. It provides clear, auditable insights so site owners can manage and optimize storage usage with full control.
How does 1Security detect storage inefficiencies?
By correlating sensitivity labels, permission paths, and activity data, 1Security highlights stale or risky areas that require review.
Does optimization affect compliance or user access?
No. 1Security logs every change with time-stamped evidence, supporting audits and minimizing disruption to users.
Do you support ISO 27001, SOC 2, HIPAA, and GDPR work?
Yes. 1Security maps findings and evidence to common control frameworks, helping organizations demonstrate compliance more efficiently.
Can non-technical stakeholders use it?
Yes. Plain-language reports and read-only views make it easy for compliance, legal, and business stakeholders to see the evidence behind findings without needing admin rights.
Is this only for large enterprises?
No. While designed for complex environments, 1Security is equally valuable for mid-sized organizations running Microsoft 365 or Office 365 that need strong visibility into access, activity, and compliance.
Gain visibility. Ensure compliance. Boost productivity.
Stop guessing who has access to your sensitive data. With 1Security, you gain the visibility, automation, and confidence needed to protect your Microsoft 365 environment.